Privacy Policy
Introduction
Protecting your privacy and the confidentiality of your information -- over the Internet, on the telephone, or through our offices – has always been fundamental to the way we do business at the Assiniboia Chamber of Commerce. We operate on the basis of a Privacy Policy and related procedures that guide the handling of the personal information we collect. We have created this privacy statement in order to demonstrate our firm commitment to protecting the privacy of our members, partners and potential website visitors. This policy and related procedures are consistent with the Canadian Standards Association Model Code for the Protection of Personal Information (herein “CSA Model Code”) and applicable privacy legislation.
Privacy Statement
This policy deals only with personal information handled by the Assiniboia Chamber of Commerce. Personal information is information about an identifiable individual, excluding business contact information [Please note: this excludes chambers in the province of Québec where business contact information is included]. The following explains how the Assiniboia Chamber of Commerce handles personal information. The Assiniboia Chamber of Commerce reserves the right to change this policy and it may be updated periodically. These changes may affect our use of your personal information. Accordingly, please check for changes regularly.
Accountability
The Assiniboia Chamber of Commerce (herein “the Assiniboia Chamber”) is accountable for all personal information under its control. The Assiniboia Chamber’s privacy officer is the President | Executive Director who is designated as responsible for the Assiniboia Chamber’s privacy policy. The privacy officer can be reached by:
Email
Telephone: (204) 774-4154
Mail: 2061 Portage Avenue, Winnipeg MB R3J 0N5
Any questions about the Assiniboia Chamber’s handling of personal information should be directed to the privacy officer. Please see below for more information about the process for referring questions about the Assiniboia Chamber’s handling of personal information.
Purpose of Personal Information
The purpose for which the Assiniboia Chamber collects personal information will be identified at or before the time the information is collected. The Assiniboia Chamber may collect personal information for the purposes of:
- administering Assiniboia Chamber membership and providing member services;
- registering for Assiniboia Chamber events, for example the Annual General Meeting;
- purchasing various Assiniboia Chamber products or services including document certification, etc.; and
- processing and administering the above or other purposes as necessary.
The Assiniboia Chamber will not use personal information for any other purpose than identified at or before the time of collection.
Consent
The Assiniboia Chamber seeks consent for all personal information we collect, use and disclose through information provided to individuals prior to collection, or at the time of collection.
If you have voluntarily provided information, you have consented to the collection, use and disclosure of your personally identifiable information as described in this privacy policy. As required by the CSA Model Code, the Assiniboia Chamber will not use personal information for any purpose other than that for which you consented. Should the Assiniboia Chamber require personal information for a new purpose, we will contact you to seek consent for that new use.
Limits for Collecting, Using, Disclosing and Keeping Personal Information
The Assiniboia Chamber does not collect, use or disclose personal information of individuals except when individuals give consent and provide the information on a voluntary basis. There may be occasions where more specific personal information is necessary for us to proceed with a request for information or provide you with a product or service. In such cases, we will provide you with a description on the information we need. In all cases, the Assiniboia Chamber limits the amount and type of information collected to only the personal information that is required to provide the individual with the requested information, product, or service. We collect only information that is voluntarily provided by you and undertake that such information will be kept strictly confidential.
We retain personal information only as long as is necessary to provide the individual with the requested product, service or information and delete or destroy this information after that time. In some cases, however, legal reporting and retention requirements necessitate that Assiniboia Chamber retain information for a specific amount of time. In general, the Assiniboia Chamber retains information for a period not longer than seven (7) years.
The Assiniboia Chamber does not sell or trade any personal information with third parties. Assiniboia Chamber may transfer information to service providers where information processing is outsourced by the Assiniboia Chamber in the course of its administrative procedures or member services in specific cases. Where personal information is transferred to a service provider for processing, we require the service provider to respect this Privacy Policy and we restrict them from using or disclosing personal information transferred to them for any purpose other than the provision of services to us.
Any personal information that the Assiniboia Chamber retains is kept in such a manner as to ensure its security and confidentiality at all times.
Safeguarding Personal Information
The Assiniboia Chamber respects the privacy of our members, partners, potential website visitors and internet users and will protect that privacy as vigorously as possible. We store personal information in electronic and physical files that are secure. Our security measures include locks on filing cabinets, and using industry standard techniques such as firewalls, encryption, intrusion detection and restricted access to records and to equipment, including computers. Unfortunately, no data transmission over the Internet can be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot ensure or warrant the security of any information you transmit to us or receive from us electronically. This is especially true for information you transmit to us via email. We have no way of protecting that information until it reaches us. Once we receive your transmission, we make our best efforts to ensure its security on our servers.
Accuracy of and Access to Personal Information Collected
The Assiniboia Chamber makes every effort to keep personal information as accurate, complete, current and relevant as necessary for the identified purposes. The Assiniboia Chamber does not routinely update personal information.
The Assiniboia Chamber makes readily available to individuals our Privacy Policy and related procedures for managing personal information. We provide access to the Privacy Policy and related procedures to individuals on the Assiniboia Chamber’s website and in written form. Any questions about the handling of personal information by Assiniboia Chamber can be raised with our privacy officer.
At the written request of an individual, they may view or edit their personal information as collected by the Assiniboia Chamber. The Assiniboia Chamber will inform them of what personal information we have about the individual, what it is being used for and, in cases where it has been disclosed, to whom it has been disclosed. There may be exceptional circumstances as provided by the CSA Model Code under which the Assiniboia Chamber may not be able to give an individual access to the personal information about her or him held by the Assiniboia Chamber. In this case the Assiniboia Chamber will explain the reason for this lack of access, as provided by the CSA Model Code.
To make a request, please send a letter or email addressed to our Privacy Officer at the address indicated above. In your request, please include the following information: name, contact details, membership number (where applicable), the nature of your request, including whether you wish to view and/or edit information or inquire regarding use and/or disclosure.
The Assiniboia Chamber will reply to your request in no later than thirty days after receipt of the request, or if we are not able to respond within this time period, we will send you a notice of extension. If we are not able to disclose all the personal information we hold on you, we will give you a reason for our inability to do so; unless prohibited by law.
Questions
Any questions or comments about the Assiniboia Chamber’s handling of personal information should be directed to our privacy officer.
